Bylaws of Spandana Foundation
Bylaws of Spandana Foundation
1146, Yorkshire Dr
Breinigsville, PA 18031
ARTICLE 1: NAME & PURPOSE
Section 1: The name of this organization is Spandana Foundation.
Section 2: Spandana Foundation is a non-profit charity organization deeply involved in helping poor and needy people of India to make a positive difference in their lives. Spandana Foundation started with this sole purpose as a charity foundation and is striving hard to make a positive difference in different areas like education, health care and better living of poor and needy. Spandana Foundation helped several poor students to pursue higher studies and organized health camps in rural areas. Spandana Foundation has been working very actively to adopt government schools under Vidyalaya project, sponsor poor students under Pratibha project, help the homeless under Aashraya project and provide health care to poor people in rural areas under Cheyutha project and there by making a difference in others lives.
Section 3: Vision and Mission
Vision: To implement sustainable programs that allows everyone to involve in the social responsibility activities
Mission: To motivate and invovle everyone in the social responsibility activities in the areas of education , health care , disaster relief and basic living to help needy people.
ARTICLE 2: MEMBERSHIP
Section 1: Membership is open to everyone who is interested to work with Spandana to support the purpose of section 2 of Article 1. Those who want to join Spandana can send a mail to Spandana@spandana.org or MaaSpandana@yahoogroups.com.
Section 2: Active members: People willing to work voluntarily with Spandana and can donate time and/or money (no minimum limit) for Spandana activities.
Section 3: Supporting members: Members located in India/USA and who are willing to support the organization by giving moral support. They need not on tribute money to the organization.
Section 4: Members/Donors can contribute the money of their choice depending on the case to case that Spandana is working on. Spandana will inform the embers about the current activities that are under progress under each project.
ARTICLE 3: OFFICERS
Section 1: Spandana Board of directors shall have members to serve in the following positions during their tenure of 1 year (Jan; Dec): The President is an elected position.* President* Vice President* General Secretary* Treasurer All members in the above positions must be active members of the Spandana Foundation. President should have been the active member of Spandana Foundation at least two years in the past and Vice President, General Secretary and Treasurer should have been the active members of the Spandana Foundation at least one year in the past. All Board members and committee members receives no compensation. The term of office shall be one calendar year (January to December).
Section 2: The President shall be the chief executive officer of Spandana Foundation and of the Board, and shall perform such duties as are customary for presiding officers, including making all required appointments with the approval of the Board.
Section 3: The Vice President shall be responsible for all internal Spandana Foundation activities and programs. The Vice President shall also be responsible for Spandana Foundation membership growth and retention.
Section 4: The Treasurer is responsible for collecting, recording and disbursing all funds received by Spandana Foundation from its members and donors, preparing the annual budget, and making financial reports for the Executive Committee meetings and general membership meetings. The Treasurer is also responsible for managing the bank account and distributing a consolidated year-end financial statement to the members.
Section 5: The General Secretary shall keep the records of all business meetings of Spandana Foundation and meetings of the Board and oversee all internal communications. The General Secretary will manage all the communications for Spandana Foundation.
ARTICLE 4: COMMITTEES
Section 1: The Board may create committees as needed to execute some special projects. Upon completion of those projects the Board may dissolve that Ad-hoc Committee. Depending on the nature of the Project, one of the Board of Directors shall be the chair of the committee.
ARTICLE 5: BOARD OF DIRECTORS
Section 1: The Spandana Foundation shall be governed by a Board of Directors (Board). The Board shall be responsible for carrying out the activities and objectives of Spandana and delegates responsibility for day-to-day operations to committees.
Section 2: The Board shall exercise all powers of the Spandana Foundation, in-accordance with the bylaws, and the laws of the jurisdiction in which it is incorporated/registered. The Board shall be authorized to adopt and publish such policies, procedures and rules as may be necessary and consistent with these bylaws, and to exercise authority over all Spandana Foundation.
Section 3: The Board shall meet at the call of the President, or at the written request of three (3) members of the Board directed to the General Secretary. A quorum shall consist of no less than one-half of the membership of the Board at any given time. A majority of a quorum of Board members shall be necessary to approve any Projects.
Section 4: An Election Commission will be established at least two months before the end of the term of the Board. This Commission will call for nominations from the members and based on the responses, will conduct the election in the General Body meeting. Each active member will have a voting right.
Section 5: When a vacancy on the Board exists, nominations for new members may be received from present Board members and member organizations by the Secretary two weeks in advance of a Board meeting. These nominations shall be sent out to Board members with the regular Board meeting announcement, to be voted upon at the next Board meeting. All vacancies will be filled only to the end of the particular Board member's term.
Section 6: Resignation from the Board must be in writing and received by the Secretary. A Board member shall be dropped for excess absences from the Board if he or she has three unexcused absences from Board meetings in a year. A Board member may be removed for other reasons by a three-fourths vote of the remaining directors.
Section 7: Special meetings of the Board shall be called upon the request of the President or one-third of the Board. Notices of special meetings shall be sent out by the Secretary to each Board member postmarked two weeks in advance.
MEETINGS Section 1: General body meeting shall be conducted at the end of the year to discuss future plans of the Foundation and to conduct elections. All active members of Spandana Foundation are expected to attend this meeting. As per the need, other General body meetings will be conducted and open to all members of the Spandana Foundation.
Section 2: Board of directors should meet at least once in a year to discuss the future activities of Spandana Foundation. General Secretary shall call this meeting with the prior notice to all stake holders.
AMENDMENTS Section 1: These Bylaws may be amended when necessary with the acceptance of majority of the members. The updated bylaws needs to be submitted to all members of the Spandana Foundation and needs to be updated in the Spandana website.
TRANSITION Section 1: Within one month of the termination of a President's term, all records, financial and otherwise, inventory of all assets and funds shall be delivered to the newly elected Board at that time. The outgoing President will furnish an accounts summary only to the active member of the Board. Spandana Foundation will furnish a detailed report of the accounts only to those active members of Spandana who send in a written request for such report.
ARTICLE 9: DISSOLUTION
Section 1: If for any reason, the operations of Spandana Foundation need to be terminated or wound up or are dissolved, It can do so when sixty percent (60%) of the voting members agree upon dissolution. At the time of dissolution after satisfaction of all its debts and liabilities, any property whatsoever any funds accrued and not needed to pay Spandana Foundation expenses and allocated budget for active projects shall be donated to a non profit having objects similar to those of the Spandana Foundation. The vote to dissolve shall identify the organization to receive the funds.
Upon the dissolution of the organization, assets shall be distributed for one or more exempt purposes within the meaning of section 501 (c) (3) of the Internal Revenue Code, or corresponding section of any future federal tax code, or shall be distributed to the federal government, or to a state or local government, for a public purpose. Any such assets not disposed of shall be disposed of by the Court of Common pleas of the county in which the principal office of the organization is then located, exclusively for such purposes or to such organization or organizations, as said court shall determine, which are organized and operated exclusively for such purposes.